How to Deploy Your Digital Transformation Roadmap

Mohit Jain Digital Transformation
How to deploy your digital transformation roadmap

The phrase ‘ digital transformation roadmap ‘ gets tossed around a lot in enterprise businesses, but the advice on how to deploy one tends to be unnecessarily complicated.

“Establish a successful process that will address the top-of-mind needs of your unique organizational environment” really means “find what works for your company and create a plan to make it happen.” So, let’s keep it simple.

A digital transformation roadmap is just a plan to get you from Point A (using your current digital process) to Point B (using a new digital process). Think of implementing digital transformation as taking a road trip. How you arrive at your destination is just as important as the arrival itself.

Deploying Your Digital Transformation Roadmap

When you are investing in new technology and transforming how you work, planning out what you hope to achieve is crucial to building your digital transformation strategy and roadmap. This may seem like obvious advice, but failing to plan is a common mistake. In fact, one study showed that of the 88% of executives in companies undergoing a digital transformation, only 25% had mapped out the journey.

No one wants to go on a road trip that involves driving in the same lane without stopping – digital transformations aren’t much different. When you create your digital transformation roadmap, plan to weave between “lanes” to address the various aspects of the transformation, and establish milestones to reach along the way.

Remember the employees who are along for the ride – make use of the carpool lane

You’re not taking this trip alone. In fact, you won’t even reach your destination without the support of the people most affected by the change you are creating. Ordering your team to start using new technology in a way that transforms how they work will only lead to resistance.

Start by getting leadership buy-in. Influential people, like department heads and senior managers, need to understand the purpose and value of the transformation. You can’t expect managers to guide their teams unless you start by showing leadership where you are going and how you plan to get there.

Digital transformations are 2.5 times as likely to be successful with senior leadership support. Once managers and department heads see the benefits of the transformation, they can share that knowledge and excitement with their teams. Take the time to establish change leaders – ambassadors for the transformation – and work with them to create a plan for communicating how the process will affect the company.

digital transformation roadmap-What's in it for me_ (WIIFM) (2)

Clearly defined communication plans ensure the upcoming changes are communicated through the right people in the right way. If you expect your IT team to migrate all documents to SharePoint, the head of IT needs to communicate the “What’s in it for me?” (WIIFM) and “What does it mean to me?” (WDIMTM) to the IT department. In this case, the WIIFM might be that they’ll have fewer help desk tickets about inaccessible files. The WDIMTM would be that they need to allocate time and labor to the migration process.

Set the pace for your digital transformation – get in the fast lane

Once you’ve got your senior team on board, it’s time to hit the gas. The first few months of your transformation roadmap are incredibly important and often set the pace for the entire process. In fact, one study found that companies that fell in the top quartile for successful transformations achieved 57% of the transformation’s value in the first six months.

digital transformation roadmap- share of transformation value

Celebrating early wins is a great way to maintain enthusiasm, but don’t get complacent. As you see the results from your digital transformation, reinvest and add even more value.

Let’s say you deployed Workday one month ago, and you’ve achieved a 30% user adoption rate. Instead of trying to push forward with brute force to get the other 70% on board – invest in the 30% who are already using Workday. Check in with those employees to see how they are currently using the system, and show them how Workday can benefit them even further.

As your early adopters see more value, you can convert them into vocal advocates for the transformation. In turn, early adopters can work with late adopters to identify knowledge gaps that can be addressed through additional training.

Remember, once you hit the road, you need to keep driving your transformation forward. The aforementioned study found that companies that failed to renew and reinvest in their initiatives – the ones that slowed down – fell in the bottom quartile of successful transformations.

Use tools to support the transformation – Take advantage of roadside assistance

By definition, digital transformations involve new technology, so it only makes sense to leverage technological tools to make the transformation run smoothly.

Using a digital adoption platform (DAP) is a great way to get users up to speed quickly. Not only does a DAP provide contextual guidance, but it also allows employees to learn in the flow of work. With the help of in-app guidance and walkthroughs, users can gain knowledge without having to sacrifice productivity.

In addition to a DAP, consider using a variety of tools that support different aspects of the transformation.

  • Feedback gathering tools like Viima that encourage employee engagement, facilitate idea sharing, and allow you to prioritize initiatives
  • Knowledge wikis that serve as a central resource for training materials
  • Digital bullet journals that track progress on milestones throughout the transformation process
  • Dedicated chat channels in tools like Slack that allow employees to ask questions and share tips related to the transformation

Tools are an essential aspect of your digital transformation roadmap. Muck like road trips, digital transformation roadmaps are rarely without obstacles. Keeping tools on hand will help you quickly and effectively right your course.

Drive Your Digital Transformation with Whatfix

A Digital transformation roadmap can seem long and often complex. While there are bound to be holdups along the way, you can ensure your safe and on-time arrival by providing in-depth guidance and support for your users right from the start.

With Whatfix Digital Adoption Platform, you can provide contextual guidance for users in real-time – keeping them engaged and informed as they work. Plus, Whatfix walkthroughs and trainings are customizable, so you can continue to address employee concerns and knowledge gaps throughout the transformation. Sign up for a demo to see how we can support your transformation roadmap.

Mohit Jain

Mohit Jain

Associate Director - Professional Services at Whatfix
A highly skilled change management expert with over a decade of corporate and entrepreneurial experience. Being a Georgia Tech grad who has developed the skill of managing change during his time co-founding three different startups, Mohit brings the perfect blend of technical know-how and a business growth mindset. He currently manages the smooth and effective launch and adoption of Whatfix within top Fortune companies.
Mohit Jain
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