Onboarding employees is a crucial part of their journey and can even have an impact on your company’s overall brand. It creates a strong first impression of your organization and impacts the employee’s performance as they get consumed into business as usual.
This is especially true during the current pandemic crisis: onboarding can be a tedious effort, considering that every single touchpoint with your new hire must happen virtually.
Although digitization has been a top priority for organizations, a majority of the processes still involve copious amounts of paperwork and physical interactions making this ‘New Normal’ an even bigger challenge to adapt to. In fact, nearly 60% of organizations state that onboarding involves heavy paperwork, which could be one of the major reasons why over 85% of the employees rate their onboarding program as poor.
So, to get you and your organization up to speed with the top onboarding software in the market, we’ve compiled a list of 10 tools that could be very useful in reducing the mundane paperwork, ensuring a highly engaged workforce, faster ramp time with your tech stack, and much more.
Whatfix is a digital adoption platform that overlays any web, desktop and mobile application and guides users on navigating through mission-critical software enabling a faster ramp-up time and improving overall adoption.
With the help of a flow-based learning methodology, employees experience in-app and real-time navigational training while they work. This when combined with interactive alerts can effectively assist your users during software upgrades and changes in the aesthetics of the application. The platform allows you to create onboarding task lists and Self-help widgets within the application to employee progress and create a self-serve onboarding journey for your new hires.
Eduflow is an interactive platform that allows you to create workflows for your employees to learn something new related to their job or even a new tool. The ability to pick and edit existing templates makes it easier for the HR and/or IT team to customize the onboarding and learning for each and every new hire.
Taking a simple example of introducing an employee to the company, Eduflow can help you break that down into microsized, easily digestible steps like “Getting to know the products” or “A brief overview of your team”. One of the notable features is the ability to ask for feedback or queries with the solution itself to ensure that the employee is on the right track while driving interaction among teammates.
3) Microsoft Teams
While commonly referred to as communication & collaboration solution, Microsoft Teams can prove to be very valuable in building a seamless onboarding experience. The combination of being able to instantly introduce new hires to the whole organization while being able to store and share important files easily due to its integration with Office 365 makes this tool a valuable onboarding software.
Widely popular for being a self-onboarding solution, BambooHR relieves your HR team of the majority of mundane and repetitive tasks and allows them to spend more time getting to know the new hire and introducing them to the overall culture and practices of the company.
Some of the notable features are the automated welcome emails and the application’s new hire packet that helps you do away with the paperwork thanks to the ability to add electronic signatures.
5) I Done This
When managing multiple new hires and their progress, you need a tool to keep you abreast of the items checked off the onboarding list by them. IDoneThis is that tool for you!
As an HR Manager/ Mentor, you get to view progress reports for each employee that can help you make changes to the process. Your new hires can make collaboration requests and status updates to keep interaction and engagement high.
There are many great features in HRPartner as a typical HCM & Talent management software. One of our favorite features that can be very useful while onboarding new hires, especially during a crisis, is the ability to create customized onboarding checklists.
HRPartner allows you to add videos, files and links easily to your checklist avoiding an avalanche of paperwork while keeping the process customized to each employee’s role.
You can also add some tasks to be done by others in the organization. For instance, assign a task to your IT to set up a new system for the new hire.
Another popular all-in-one HR solution is ClearCompany that is widely known and used for being mobile-friendly. The platform offers a new hire portal, compliance management, background checks, benefits administration etc.
With the help of Automated workflows, you can easily set deadlines and reminders for your new employees during their onboarding journey. And last but not least, their smart form capability allows you to skip through the tedious and time consuming of entering employee data.
Mentoring has been a common onboarding practice for years and over 80% of organizations have since seen it as a quick and effective way to onboard new employees.
MentorCliq enables a digitally powered mentoring process for your organization with their current popular product, and our personal favorite, being their Virtual Mentoring guides. This product enables a wide variety of mentoring methodologies (Mentoring circles, 1-1 mentoring, Quick mentoring etc.), all through any conferencing and communication platforms. To add to this, they integrate with video & audio conferencing platforms to make virtual onboarding & mentoring even easier.
If you are looking to bring an element of e-learning to your Onboarding process, then Lessonly is the tool you need. In simple terms, you can use this platform to create a series of lessons with multiple documents and other content for the new hire to go through while they’re onboarded.
It creates the experience of an employee learning a course online, making it an interactive way and tested method for them to learn about the company and their function.
Lessonly also provides employees with the opportunity to practice and repeat Lessons, as well as get valuable feedback from their managers, teammates or their respective HR manager.
When companies are scouting for a great project management tool, Basecamp generally seems to be part of the conversation. However, this platform can be a one-stop-shop for all of your onboarding needs.
It allows you to store files in one singular location and share them across teams. With the help of features such as Automatic check-ins, Message boards and To-dos, You can automate and digitize a major chunk of your heavy lifting during the onboarding process. New hires will be notified about their daily task lists and other updates helping them ramp up quicker than ever.
Every onboarding software mentioned on the list can certainly do a lot more than we’ve spoken about. We focused on top features that can add value to your onboarding process, especially during this current pandemic. Let us know in the comments below which software was your personal favorite.
When hiring remotely or transitioning to remote work, software adoption can be very crucial to the onboarding and productivity of the new employee. If your goal is to ensure a seamless software onboarding journey for your new hires, then Whatfix is your go-to solution.
Whatfix has helped over 500 global clients effectively onboard and train their employees on mission-critical applications within their flow of work.
To learn how your organization can leverage in-app software training, request a demo of Whatfix today.